the challenge
The client’s SAP S/4HANA 1809 (Private Cloud / SAP HEC) environment was approaching end of regular support in December 2025. An upgrade was required to maintain system continuity, security patching, and compatibility with the broader SAP ecosystem, including Ariba, Concur, GRC, and OpenText VIM.
BUSINESS VALUE DELIVERED
- Uninterrupted SAP support beyond December 2025
- Zero functional regression — as-is business continuity
- Innovation-ready platform for future SAP enhancements
- Seamless integration with full SAP ecosystem retained
- Parallel landscape strategy: zero BAU disruption
Scope & approach
Aevitas IT delivered an upgrade from SAP S/4HANA 1809 to S/4HANA 2023 FPS03 (Private Cloud Edition), following a structured and controlled delivery approach.
Key activities included:
- Parallel BAU & Project landscapes maintained throughout
- Custom code analysis, remediation & simplification Item check
- Add-on compatibility: OpenText VIM, Ariba, GRC AC, Blackline
- Syntax Archive Link upgraded pre-upgrade; CPI endpoints extended
- 5-phase: Plan → Prepare → Realize → Deploy → Hypercare
Delivery Timeline
MONTH 1
Planning & Preparation
MONTH 2
Dev System Upgrade
MONTH 3-4
Remediation & QA Upgrade
MONTH 4-5
Functional & User Acceptance Testing
MONTH 6
Production Cutover, Go-Live & Hypercare
MONTH 7
Business As Usual
Integrated Components
SAP GRC/Access Control
SAP Ariba
MuleSoft ESB
Blackline
OpenText VIM
SAP CPI
Syntax Archive
SAP Concur
Functional Coverage
- Finance (FI/CO)
- Order-to-Cash (SD/OTC)
- Procure-to-Pay (MM/Ariba)
- Record-to-Report
- Treasury
- Supply Chain
- Intercompany
- SOX & Compliance
- Tax & Transfer Pricing
Aevitas Delivery Team
- Project Manager
- SAP Architect & Delivery Lead
- Basis Lead
- ABAP & Fiori Technical Lead
- FI, SD, and P2P/MM Functional Consultants
- Specialists across OpenText VIM, SAP Ariba, Blackline, and integrations
why aevitas it?
Deep SAP S/4HANA Private Cloud expertise, combined with proven global delivery across 25+ countries. A structured 5-phase methodology ensures complex upgrades are delivered with full protection of business-as-usual operations.
Ready to upgrade your S/4hana environment?
Contact Aevitas IT to plan your upgrade with minimal risk, full business continuity, and a proven delivery approach.