Overview
A global leader in engineered insulation and high-performance foam solutions partnered with Aevitas IT to transform its multi-region operations. Through SAP optimization, automation, and system integration, the organization achieved faster procurement, improved production control, and enhanced financial compliance across global business units.
INDUSTRY:
Engineered Insulation and Advanced Foam Manufacturing
LOCATION:
Global Operations - Hong Kong, India, UK, Australia, EMEA, and US
IMPACT:
Streamlined global procurement, payment, and production visibility through SAP automation and systems integration.
Challenges
Rapid SAP rollout
Multiple modules, including Production and WM, had to be implemented quickly with minimal customisation.
Manual Procurement Processes
Internal orders, external vendor POs, and approvals were manual, time-consuming, and error-prone.
Limited Systems Visibility
Contract, PO, and invoice data were not synchronised between CMSS and SAP, causing approval delays and data mismatches.
Compliance and Tax Complexities
Local tax regulations and manual approval steps increased operational risk and inefficiency.
Banking Standardisation
Diverse banking formats and requirements across countries complicated payment processes.
Approval and Budget Control
Managers lacked visibility into pending approvals and procurement budgets.
Production Integration Gaps
Lack of real-time SAP–MES connectivity limited manufacturing visibility and responsiveness.
Operational Blockers
Certain plants were initially unable to process orders, delaying confirmations and deliveries.
Solution
Aevitas IT deployed an integrated SAP-driven program combining configuration, automation, and middleware integration:
Regional Enablement
Activated SAP functionality across Hong Kong, India, Australia, and UK units, enabling material storage, local procurement, and faster fulfilment.
Procurement Automation
Developed automated PO creation and chain billing to reduce manual work and improve compliance.
Approval Framework
Configured structured, multi-level approval workflows and release strategies to enhance governance and auditability.
System Integrations
Linked CMSS with SAP for seamless Procure-to-Pay visibility; connected SAP and MES for real-time production data; implemented EDI for automated document exchange with global partners.
Financial Optimization
Configured DMEE trees and centralised house banks across company codes; upgraded Fiori apps for mobile and real-time payment approvals.
Impact
Process Simplification
Simplified and standardized procurement and approval processes across regions.
Operational Transparency
Increased transparency across contract, PO and invoice lifecycles.
Efficiency Gains
Reduced manual work and reconciliation between systems.
Financial Consistency
Improved payment standardisation and financial accuracy across company codes.
Real-Time Visibility
Enabled near-real-time insights into shop-floor and inventory activities.
Results
Regional business units gained the ability to manage local and overseas procurement efficiently, improving order fulfilment.
A new India production hub was established within four months, supporting global supply and growth.
Automation of chain billing and PO creation reduced manual approvals and paperwork.
Integration between CMSS and SAP eliminated data mismatches and improved visibility across procurement and payment workflows.
Financial automation via Fiori apps and DMEE configuration enabled faster, more reliable payment approvals.
SAP–MES integration improved manufacturing accuracy and production control through real-time data exchange.
Conclusion
Aevitas IT enabled the client to modernise its global operations through SAP automation and integration, supporting scalable, compliant, and transparent business processes. The transformation enhanced operational control, reduced manual effort, and positioned the organisation for sustained global efficiency and growth.
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