Navigatin’ the Treacherous Waters:
SAP Concur vs. Coupa, Yarrr!

SAP Concur vs Coupa

Ahoy, ye business captains and swashbucklers of finance! In the vast sea of expense management, two legendary ships be sailin’ the most: SAP Concur and Coupa. Both be famed for their prowess, but which one will lead ye to the treasure? Grab yer compass and map, as we embark on this adventure!

SAP Concur: The Sturdy Galleon of Expenses SAP Concur be like that trusty ship ye can always rely on when sailin’ the turbulent waters of travel and expense. From the moment ye spot a receipt on the horizon to the time ye pocket yer doubloons, this ship ensures smooth sailin’. Its cannons be loaded with automation and policy checks, givin’ a clear spyglass view into where ye be spendin’ yer treasure.

Coupa: The Swift Brigantine of Spendin’ Set yer sights on Coupa, a brigantine known for masterin’ the vast oceans of procurement. It navigates the tricky currents of supplier dealings with grace, and its deck is adorned with intuitive controls. Aye, with Coupa, ye be the maestro of every doubloon spent.

SAP Concur vs. Coupa – Eyin’ Both Vessels:

  1. Course: SAP Concur keeps a straight course, focusin’ on travel and loot, while Coupa scans the entire horizon, from procurement to plunders.
  2. Steerage: Both these vessels be built for easy sailin’. Whether ye prefer the direct route of Concur or the sleek waves Coupa rides, the seas be calm.
  3. Crew Alliances: These ships ain’t sailin’ solo. Concur joins forces with the likes of SAP, while Coupa recruits crew from many a port with its ERP alliances.

Aevitas: Yer Trusty First Mate Enter Aevitas, yer trusty shipmate, savvy in both the waters of SAP Concur and Coupa. We know every ship be bearin’ its own flag, so we be tailorin’ our navigatin’ skills to find yer true north.

Bottled Messages:

  1. Favored by the Small Fleets? SAP Concur be welcomin’ all, from the smallest dinghy to the grandest galleon. But Coupa, with its vast sails, be often chosen by the larger armada.
  2. Formin’ Alliances? Yarrr! Both these ships can form alliances with other fleets, sharin’ treasures and tales.
  3. Settin’ Sail Duration? As with any voyage, the duration depends on the winds and tides. But with Aevitas at the helm, expect fair winds and followin’ seas.

In Closin’, Mates: When choosin’ ‘tween SAP Concur and Coupa, remember it ain’t about which ship be grander, but which one be chartin’ the course ye seek. With Aevitas as yer first mate, ye’ll find the right compass to lead ye to uncharted treasures. Raise the Jolly Roger, set sail with Aevitas, and may yer financial voyages always find favourable winds! Arrr, to prosperity and beyond!

Unlocking Success in Uncertain Times:
Embrace IT Outsourcing for Resilience

Embrace IT Services Outsourcing for Resilience

In today’s uncertainty, organizations are looking to tighten expenditures within IT budget spend.  A solution that assists many is the unconventional wisdom of outsourcing IT Services.

Advantages of Outsourcing IT Services
Embracing Cost-Efficiency Amid Economic Fluctuations

When the economy slows down, naturally many verticals feel the pinch with the new economic challenges. These economic changes require quick calculated decisions to progress through the storm. During any financial challenge, you’re faced with a pivotal choice – do you halt projects, squeeze more work from your already stretched team, or do you think outside the box and explore the world of outsourcing IT services?

Let’s delve into the reasons why this solution serves as a lifeline, effectively addressing challenges including investor expectations, resource limitations due to staff shortages, and the perpetual adjustments required for IT budgeting.

When the economy shows signs of slowing, IT service budgets tighten, and every penny becomes scrutinized. This is where outsourcing enters the stage as a cost-saving virtuoso. Imagine not having to increase the size and cost of in-house teams, being able to control salaries, employee benefits, and training expenses. Outsourcing allows you to choose services a la carte, paying only for what you need when you need it. This helps you stay agile and responsive while making every dollar stretch further.

Navigating uncertain times calls for innovation, and who better to consult than a team of specialists?

Outsourcing brings you a treasure trove of expertise – professionals who’ve honed their skills to perfection in their respective fields. These wizards of IT can wave their magic wands and conjure creative solutions that you might never have imagined. You’re able to say goodbye to the limitations of a small in-house team, and welcome fresh perspectives that can breathe life into your projects.

Need to scale up to seize an opportunity? Done. Looking to trim down during lean times? Easy. Outsourcing lets you adapt, ensuring you’re always one step ahead of the curve.

On the battlefield of the business economy, focus is your greatest weapon. Outsourcing your IT support function lets you zero in on what you do best. No more wrestling with server crashes or coding dilemmas. Your core team can now channel their energy into innovation and revenue-driving activities. By delegating the nitty-gritty tech tasks, you’re freeing up your star players to shine brighter, even in the darkest economic clouds.

It’s all too easy to push your internal team to the brink during tough times, but at what cost? Burnout with regards to mental health is the grim specter that haunts overworked employees.  This depletes the very soft skills of their enthusiasm and creativity that were attractive assets as an employee. Outsourcing is your antidote to this poison. By sharing the load, you’re ensuring your team stays motivated, productive, and ready to conquer whatever challenges lie ahead.

Uninterrupted Support: The Outsourcing Advantage

The business world never sleeps, so neither should your IT support, but your overworked and under resourced internal team must at some point. Outsourcing brings you the peace of mind of 24/7 support. Imagine a team that never clocks out, monitoring your systems, and solving issues while you dream away. With the right outsourcing partner, your service levels soar, your customers remain content, and your reputation shines even in the darkest hours.

Reducing spend or not, your business engine needs to keep humming. Halting projects could mean missing out on the next big thing. Outsourcing gives you the wings to keep your projects soaring, even when the economic winds are against you.

When you’re faced with an uncertain economy, choices become make or break. The conventional path of pausing projects or overburdening your internal team is just that – conventional. But the road less travelled, the one paved with the benefits of outsourcing IT services, could be your golden ticket.

From cost savings and unmatched expertise to flexibility and resilience, outsourcing offers a kaleidoscope of advantages that could be your lifeline in the storm. Embrace the unconventional, ride the wave of outsourcing, and emerge from financial challenges not only unscathed but stronger than ever before.

By partnering with Aevitas IT organizations can unlock the power of outsourced solutions, enabling them to manage expenses more effectively, adopt a truly flexible approach and become resilient to economic uncertainty.

Click here to get start your journey towards economic resilience.

Excellence In Execution – Credit Management

Credit Management Solution

Managing credit effectively is a critical aspect for running a successful business. Establishing a viable plus stable credit management process will ensure the possible risks are addressed with every credit transaction. Implementing effective credit management systems, such as solutions leveraging SAP Financial Supply Chain Management SAP (FSCM), can lead to financial success in the short and long term.

The results of an ineffective credit management system will lead to cash flow problems, bad debt exposure, sales and revenue impact, increased risk of fraud, and compliance and audit risks.

Aevitas IT recently helped a customer to migrate from their standard credit management process to a more advanced process using SAP (FSCM).

Before the migration, the customer faced several challenges with their credit management process. These included the need to maintain a credit process to adapt to an ever-changing business environment, the ability to monitor billing and collections, and control the credit risk of sales transactions on time.

Aevitas IT’s solution integrated credit management under SAP (FSCM), offering a comprehensive solution for credit management. The SAP (FSCM) credit management system offers multiple credit segments and predefined reports to monitor and control credit risk effectively. This allows credit analysts or an automated credit analysis process to make information-based decisions and minimize bad debt exposure.

Aevitas IT’s team of experts worked closely with the client to identify their unique credit management needs and develop an SAP (FSCM) based solution that aligns with their business objectives. As a result, the implementation of the new credit management process has led to improved cash flows, minimized bad debt exposure, and long-term financial stability for the client.

The benefits of this new credit management policy are significant and include:

  • Monitoring customer receivables and subsequent collections to ensure timely and strong cash flows.
  • The ability to monitor credit exposure and control bad debts that may occur, ensuring credit blocked orders are monitored, and quick decisions are taken for processing.
  • The inbuilt tools, like credit exposure and age analysis, facilitate better credit management decisions.

In conclusion, implementing an effective credit management system is a complex process that requires careful planning and execution. Aevitas IT’s solution leveraging SAP (FSCM) offers a comprehensive solution for credit management that is tailored to the client’s specific needs, leading to financial success in the short and long term.

By partnering with Aevitas IT, organizations can improve cash flows, minimize bad debt exposure, and ensure financial stability for long-term success.

We understand that providing excellent solutions to our customers is not just about technical expertise, but also about effective communication, timely delivery, and proactive support. Our team takes pride in ensuring that every project is executed with excellence from start to finish.

Click here to schedule your discovery call to see we can help you.

Excellence in Execution – Unlocking the Power of Modern AP Solution with Cloud Computing Technology


In the highly competitive business landscape of today, maintaining an edge over rivals is crucial.  One of the key ways to achieving this is through a streamlined and effective Accounts Payable (AP) process. A recent client of Aevitas IT provides an excellent case in point. Despite enjoying an impressive annual revenue of $35 million, their AP system was outdated, inefficient, and posed several risks with challenges.

Following a thorough assessment, the customer enterprise made the strategic decision to modernize its AP technology using Coupa, a best-in-class cloud-based solution. Aevitas IT played a crucial role in overseeing the implementation. We worked closely with the implementation team plus the customer organization ensuring a successful transition to unlock the full range of value-added benefits offered by Coupa.

The scope of the implementation was comprehensive, including vendor data management, vendor inquiries, approval flows, consumable PO and GR creation, invoice processing, with reporting queries for GR/IR and MRBR.  Aevitas IT followed a meticulous implementation methodology, which involved conducting requirement validation sessions with users and suppliers, reviewing the architecture with Coupa for quality assurance, and obtaining approval with sign-off for the organization’s business requirements.

The success of the Coupa AP Software created instant results for the AP Team. With the expertise and guidance of Aevitas IT, the scope was completed on time, on budget, and met all the necessary requirements for transition.

In addition, the organization has experienced many advances after implementing Coupa. The modern, cloud-based solution not only upgraded their outdated system but also added more system functionalities, provided a self-service procurement tool to users, and generated automatic approval workflows.

As a result, the organization now has a streamlined AP process in place. These efficiencies enabled the client to manage cash flow and operational expenses more effectively. In turn, this has created more sound investment options with the increased visibility for strategic bottom-line value. In addition, they increased employee productivity, and improved vendor engagement!

Through “Excellence in Execution”, the Coupa implementation has allowed the organization to unlock the power of modern AP solutions using cloud computing technology, propelling them to new heights of success in today’s competitive business landscape.

By partnering with Aevitas IT organizations can unlock the power of cloud-based solutions, enabling them to manage cash flow and expenses more effectively, provide self-service tools, and automate workflows.

We understand that providing excellent solutions to our customers is not just about technical expertise, but also about effective communication, timely delivery, and proactive support. Our team takes pride in ensuring that every project is executed with excellence from start to finish.

Click here to get started.

Excellence in Execution – Maximizing Resources with Aevitas IT’s Professional Talent Services

Maximizing Resources with Aevitas IT's Expert Recruitment Services

In today’s digital age, companies are increasingly relying on enterprise software solutions like SAP to manage their business operations. However, the availability of skilled SAP professionals remains limited, making it difficult for businesses to find the right candidates for SAP-related job openings. This shortage of resources can drive up recruitment costs and cause project delays. In this Excellence in Execution story, we will examine how Aevitas IT helped a client overcome their resource challenge and keep their projects running on time while reducing recruitment costs.

From Struggling to Success: How Aevitas IT Resolved a Resource Challenge for a Client

The client in question was facing a major challenge in their recruitment efforts. They had been searching for a candidate with the right combination of skills for six months and conducting many interviews. However, they were unable to find a candidate with the expertise in Infrastructure and Program Management that they needed. The client needed someone who was not only technical but also had functional and program management skills, making the search for the ideal candidate even more difficult.

After an intensive search process, and many four-stage interviews that required several team members and interupted projects, the client was still struggling to identify someone who met all the necessary requirements. This search was extremely costly, caused constant disruption to the hiring team and ultimately proved fruitless.

Fortunately, Aevitas IT was recommended to the client as an ideal partner to work with to help them resolve their resource challenge. Our vast experience in finding quality resources for niche skills gives us an edge when it comes to helping businesses with their hiring process.

As an SAP Silver Partner, Aevitas IT has a large network and access to a wide range of candidates, enabling us to quickly identify individuals with specialized skills that a business requires. For this challenge, Aevitas IT reviewed over 25 profiles and conducted many panel and technical interviews to identify the right resource for our client. These were candidates that the client did not have access to, that were interviewed by a team of specialists, at a speed that would have been extremely disruptive and costly to the client.

This careful screening process ensured that the candidates presented to the client had the necessary skills and experience to excel in the role. The result was that the client was able to find the ideal resource they were looking and complete the entire hiring process in just 30 days! We’re also pleased to share that 1 year later, the candidate is still with our client and excelling.

The Benefits Of Outsourcing Recruitment

Working with Aevitas IT for recruitment offered our client several benefits, including finding high-quality talent quickly and efficiently, reducing the risk of a bad hire, and saving time and resources in the recruitment process.

Quality: Aevitas IT’s extensive experience and careful screening process ensured that the candidates presented to the client had the necessary skills and experience to excel in the role.

Speed: Our large network and streamlined recruitment process enabled us to quickly identify and vet candidates, helping the client save time in their hiring process. What they struggled to achieve in 6 months, we managed to do in 30 days.

Accuracy: Aevitas IT’s extensive screening process helped ensure that the right candidates are presented to the client, reducing the risk of a bad hire and associated costs. Matching the right candidate with an organization goes beyond technical abilities, we ensured that both parties were accurately matched based on culture, environment, growth opportunities and work-life balance.

Saved time and money: We helped the client save time and money in their recruitment efforts by finding the right talent quickly and efficiently. There were no re-posting adds, wading through candidates, conducting rounds of interviews or interrupting projects to pull consultants in to conduct technical interviews.


Overall, Aevitas IT’s expertise and experience in the recruitment industry makes us an invaluable partner for businesses that are struggling to find qualified candidates for niche roles. Our careful screening process and access to a large network of potential candidates can help businesses save time and resources while finding the right talent for their organization.

Excellence in Execution – SAP Ariba Buyer Integration

Excellence In Execution Blog Series - SAP Ariba Buyer Integration

The SAP Ariba Buyer Integration (B&I) is a cornerstone of the Ariba Suite, offering complete visibility, control, and compliance for invoice management. But for businesses seeking to leverage the unique features of the Vendor Invoice Management (VIM) suite with S/4HANA, connecting the two proved to be a challenge. That’s where Aevitas IT came in, with a custom integration solution that linked Ariba B&I with VIM in the S/4HANA Cloud. The result? Seamless connectivity and the ability to route select invoices directly to the VIM system. Discover how Aevitas IT made success a reality for this enterprise.

The Need for Connectivity

The challenge faced by users was the inability to fully utilize the comprehensive invoice management capabilities of the VIM suite, due to a lack of standard connectivity between VIM and SAP Ariba B&I. Although there was a direct connectivity between VIM and the SAP Ariba Network, and a standard interface between Ariba B&I and S/4HANA, it only allowed for processed invoices to be posted directly to S/4HANA, leaving no direct route for purchase documents to flow from Ariba B&I to VIM.

Aevitas IT Solution

A roadblock to success was presented to a client, but Aevitas IT rose to the occasion by developing a custom integration to link Ariba B&I and VIM. With a step-by-step approach, they seamlessly connected the two applications, eliminating any previous hindrances to smooth operations.

  • To optimize the invoice posting process, Aevitas IT leveraged the standard interface between Ariba B&I and S/4HANA. By configuring this interface to recognize invoices from select company codes, Aevitas IT was able to bypass the normal invoice processing workflows in Ariba B&I and directly post invoices to S/4. This streamlined the process and allowed for a more efficient invoice management system.
  • The solution was designed to allow for invoices to be processed in a flexible manner, with the option to either route them to VIM or post them directly within S/4. This was achieved through the creation of customized logic, which extracted invoice data based on pre-defined company codes from the Ariba B&I and S/4HANA connectivity.
  • The data exchange between S/4 and VIM was made seamless and efficient with the implementation of XML format transfer. The mapping of identified invoices to SAP data enabled the creation of a standardized VIM registration document, making the invoice processing in VIM effortless and straightforward.
  • The solution made way for invoices to be identified as per a pre-defined logic to check and route the required invoices to VIM, as opposed to a direct posting in S/4HANA. This pre-defined logic ensured that the invoices were properly classified and sent to the correct destination (VIM or S/4HANA) for processing, providing a more efficient and streamlined process.
a custom integration solution that linked Ariba B&I with VIM in the S4HANA Cloud

The Benefits

With the integration of Ariba B&I and VIM, there is an increased level of automation in the invoice processing and improved data accuracy. This results in more efficient and streamlined invoice processing, reducing manual intervention and minimizing the risk of errors.

VIM’s OCR capabilities allow for the processing of invoices in a wide range of forms, ranging from physical copies, PDF’s and E-Mails. This creates a centralized system for invoice processing, reducing the need for manual data entry and further improving efficiency.

The centralized invoice processing system provided by VIM allows for better visibility and control over the invoice process, making it easier to track and manage invoices.

The 1-1 interface between Ariba B&I and VIM enables real-time communication and data transfer, reducing the time taken to process invoices and providing faster and more accurate information to stakeholders.

At Aevitas, we understand that providing excellent solutions to our customers is not just about technical expertise, but also about effective communication, timely delivery, and proactive support. Our team takes pride in ensuring that every project is executed with excellence from start to finish, and we’re constantly striving to exceed our customers’ expectations. Whether you’re looking for a custom software solution, application management and support, or cloud migration services, we’re here to help you achieve your goals. Experience the difference that excellence in execution can make for your business! Click here to schedule a quick discovery call.

Aevitas IT Unlocking the Potential of
Digital Transformation

We asked the AI ChatGPT to write a blog about Aevitas IT Digital Transformation services, and here is what it wrote about our customer service skills:

In today’s fast-paced business environment, digital transformation is essential for staying competitive and achieving growth. However, the process of digital transformation can be overwhelming, especially for small and medium-sized businesses. This is where Aevitas IT comes in.

Aevitas IT is a leading provider of IT and digital acceleration services, helping companies of all sizes to fully leverage the power of technology and digitally transform their businesses. Aevitas IT, understand that digital transformation is not just about implementing new technology, it’s about aligning technology with business strategy and achieving specific business objectives.

Their team of experts have a deep understanding of the latest technologies and industry trends, and they use this knowledge to develop tailored solutions that meet the unique needs of their clients. Aevitas IT is dedicated to providing exceptional customer service and is committed to working closely with clients to understand their business objectives and develop a strategy that will help them to achieve them.

One of the major benefits of working with Aevitas IT is its ability to make digital transformation easy and enjoyable for their clients. They understand that the process can be overwhelming, which is why Aevitas IT take a step-by-step approach, guiding clients through every aspect of the process.

Aevitas IT solutions include enterprise resource planning (ERP) software, cloud-based solutions, analytics, and artificial intelligence (AI) to help companies modernize their operations and gain a competitive edge. Additionally, they provide training and support to help businesses fully leverage the capabilities of modern technologies.

At Aevitas IT, they are passionate about helping businesses grow and thrive. They believe that digital transformation is the key to unlocking the full potential of your business, and they are here to help you achieve your goals.

Unlock Business Potential with Digital Adoption

Digital Transformation is rapidly becoming an essential part of organizations’ success strategies. Companies need to be proactive in understanding the potential of digital transformation and how it can help them stay ahead of the curve. They should focus on leveraging emerging technology to drive agility, efficiency, cost savings and innovation, while at the same time optimizing customer engagement and experience. By unlocking the potential of digital transformation, businesses can generate huge benefits for their organization and customers alike.

OK, let’s be real. We know ChatGPT doesn’t really have an opinion on Aevitas IT. Its comments are based on what it found on the Internet, predominately from our own website, but it was fun to see exactly what it determined to write based on what it found.

ChatGPT focused on Aevitas IT Digital Transformation services, remarking on our customer service skills. Our team is knowledgeable and experienced in the digital transformation space, able to deliver solutions tailored to the needs of our clients. By utilizing technology to its fullest potential, we can provide personalized customer experiences and ensure a smooth transition throughout the process. Aevitas IT is undoubtedly a leader in digital transformation services and our commitment to delivering quality solutions is evident.

If you’re ready to take your business to the next level with the power of digital transformation, contact Aevitas IT today. Let us show you how easy and enjoyable digital transformation can be, to you and your budget.

Authored by: ChatGPT
(ChatGPT is a chatbot launched by OpenAI in November 2022)

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